STORE KEEPER & ADMIN CLERK

Key responsibilities

• Receive, store, and issue materials, supplies, and equipment.
• Maintain accurate stock records and update inventory systems.
• Conduct regular stock counts and reconcile with system balances.
• Check deliveries against purchase orders and invoices.
• Inspect goods for quality, quantity, and damage.
• Reject or report any discrepancies, damaged, or expired items.
• Label items clearly and maintain storage cleanliness and safety.
• Handle day-to-day administrative activities and ensure the smooth operation of the office.
• Organize, maintain, and update personnel, financial, and administrative records.
• Perform general administrative duties, including filing, photocopying, scanning, and document management.
• Handle payment requests, staff claims, and payment documentation accurately and in a timely manner.
• Prepare payment summary listings and supporting documents for payment processing.
• Ensure payment records and supporting documents are complete, accurate, and properly maintained.
• Ensure documents are properly updated according to the latest revisions and document control requirements.
• Ensure the confidentiality and accuracy of company records and documentation.
• Liaise with suppliers via telephone and email to handle enquiries and follow up on relevant matters.

Qualification

• At least SPM qualification; Certificate/Diploma in Hospitality, Supply Chain, Logistics, or a related field is a plus point.
• Minimum 1 - 2 years of working experience as a Storekeeper or in a similar role in food service or inventory management.
• Experience in hotel operations or healthcare industry will be an advantage.
• Basic knowledge of inventory control, receiving procedures, and stock management.
• Fit and able to handle and move goods when required.
• Attention to detail and accuracy.
• Proficient in Microsoft Office applications, particularly Excel and Word
• Strong teamwork and communication skills.