ADMINISTRATIVE SECRETARY

ADMINISTRATIVE SECRETARY
i.    Administrative Work
 

• Handle daily office operations, ensuring a smooth workflow.
• Maintain and update company data, files, and databases.
• Manage office supplies, stationery, and inventory.
• Prepare, organize, and format documents such as letters, reports, and forms.
• Assist with simple accounting tasks, such as preparing invoices, organizing receipts, and tracking payment records.
• Liaise with suppliers or service providers to arrange office repairs and maintenance.

ii.    Secretarial Duties
 

• Arrange schedules, appointments, and meetings for management.
• Answer phones, handle emails, and manage all incoming and outgoing documents.
• Prepare meeting agendas, take meeting minutes, and follow up on pending tasks.
• Arrange business trips (airfare, hotel, itinerary).
• Properly safeguard and handle confidential documents and sensitive company information.

iii.    Customer Service/Reception (Front Desk)
 

• Greet visitors, clients, and suppliers.
• Handle basic client inquiries or forward them to the relevant departments.
• Manage the company's mail and courier services.
• Coordination & Support
• Assist departments with administrative tasks as needed.
• Support human resources work, such as organizing attendance records, preparing documents, and arranging interviews.
• Assist with the preparation of company events, training sessions, and internal activities.

iv.    Reporting & Documentation
 

• Prepare simple monthly reports or records required by management.
• Establish and maintain a sound document management and archiving system.
• Record important dates, such as contract renewals and license updates.