ADMIN ASSISTANT

ADMIN ASSISTANT   (Based in Kanowit)
Requirements:
 

• Min 2-3 years working experience, candidate with experience in the construction industry will be an added advantage.
• Proficient in MS Office (Word, Excel, PowerPoint), Canvas and PDF Management tools

Roles and responsibilities:
 

• Manage, control and maintain all incoming and outgoing project documents including drawings, correspondences, reports and transmittals
• Ensure all documents are properly logged, indexed and filled according to the company's documents control procedure
• Maintain document register for traceability and quick retrieval
• Distribute controlled copies of documents to relevant project personnel and ensure superseded versions are removed
• Support the project team in preparing and submitting document transmittal, letters, reports, memos and meeting minutes
• Handle site correspondence, including emails, courier and incoming/outgoing mail
• Support the Project Manager, Engineers and QAQC team in document submission, filling, and tracking of approvals.
• Assist in scheduling and arranging meetings, appointments and logistics
• Assist in maintain the filing system for ISO / QAQC documentation
• Perform other project or administrative-related tasks as assigned by superiors from time to time.
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