OFFICE SECRETARY

Primary Duties

• Administrative Support:

o Answer phone calls, greet visitors, and manage front desk duties.
o Handle incoming and outgoing mail and correspondence.
o Maintain filing systems (Physical and digital).

• Scheduling and Coordination:

o Organize meetings, appointments, and travel arrangements.
o Prepare agendas, minutes, and reports for meetings.
o Coordinate office-wide activities and events.

• Documentation and Communication:

o Draft letters, memos, and official documents.
o Maintain records, databases, and spreadsheets.
o Act as a point of contact between staff, management, and external parties.

• Office Management:

o Monitor and order office supplies.
o Ensure office equipment is maintained and serviced.
o Support HR functions such as onboarding and record-keeping.

Job Requirements

• Relevant experience in corporate work environment.
• Excellent verbal and written communication skills (English, Bahasa Malaysia, Mandarin)
• Strong organizational and multitasking abilities to manage various administrative tasks efficiently
• Ability to handle pressure and high call volumes
• Problem-Solving and analytical thinking