BILLING EXECUTIVE

Key Responsibilities:

1. Billing & Invoice Processing

• Prepare, generate, and issue customer invoices accurately and promptly.
• Verify sales orders, delivery orders, and supporting documents before processing invoices.
• Ensure all billing information, pricing, quantities, and calculations are accurate.
• Identify and rectify discrepancies in billing records.

2. Accounts Receivable & Payment Follow-Up

• Monitor and maintain customers' accounts receivable records.
• Track outstanding invoices and overdue payments.
• Follow up with customers to ensure timely collection of payments.
• Assist in reconciling customer accounts and resolving payment discrepancies.

3. Data Entry & Documentation

• Perform accurate data entry of billing transactions into the accounting system.
• Maintain proper filing and documentation of invoices, credit notes, and related records.
• Ensure all billing records are updated and properly maintained.
• Assist in preparing billing reports and other financial summaries when required.

4. Customer & Internal Coordination

• Respond to customer inquiries regarding invoices, payments, and billing discrepancies.
• Coordinate with the sales, warehouse, and accounting departments to verify transaction details.
• Maintain professional communication and good working relationships with customers.
• Assist in resolving billing-related issues in a timely manner.

5. General Administrative Support

• Assist with daily accounting and administrative duties as assigned.
• Support the accounting team in improving billing procedures and operational efficiency.
• Perform other relevant duties assigned by the Management from time to time.

Qualifications & Requirements:

• Minimum SPM or equivalent qualification. A certificate or diploma in Accounting, Finance, or Business Administration will be an advantage.
• Previous working experience in billing, invoicing, accounts receivable, or a related field is preferred.
• Familiarity with accounting software, particularly **UBS Accounting System**, will be an advantage.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Good numerical skills with strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to work independently as well as collaboratively within a team.
• Good organizational skills with the ability to manage multiple tasks and meet deadlines.
• Responsible, disciplined, proactive, and willing to learn.

Additional Expectations:

• Maintain confidentiality of company and customer financial information.
• Demonstrate a high level of accuracy and accountability in daily work.
• Be proactive in identifying billing errors and resolving outstanding issues.
• Adapt well to changing work priorities and operational requirements.