BILLING & ADMIN ASSISTANT

Job Responsibilities
Billing & Payment Management

• Prepare and issue invoices, bills and other billing documents accurately and in a timely manner.
• Verify billing details, pricing, quantities and supporting documents to ensure accuracy.
• Handle payment collection, monitor outstanding payments and follow up on overdue accounts.
• Maintain accurate billing records and ensure proper documentation of all transactions.

Data Management & Reporting

• Perform data entry, update databases and maintain accurate and up-to-date records.
• Prepare weekly reports, summaries and other administrative reports as required.
• Check, verify and reconcile information to identify discrepancies and ensure data accuracy.
• Maintain an organised filing system for physical and digital documents for easy retrieval.

Administrative & Operational Support

• Handle general administrative duties, including document preparation, filing, photocopying and correspondence.
• Monitor office supplies, stationery and other administrative requirements to ensure sufficient stock and proper usage.
• Assist in maintaining office cleanliness, organisation and general upkeep.
• Provide administrative and operational support to other departments when required.
• Coordinate and follow up on administrative matters to ensure timely completion of tasks.

Job Requirements

• Minimum SPM qualification; Diploma in Business Administration, Accounting, Finance or a related field is an added advantage.
• At least 1 year of working experience in billing, invoicing, accounts or administrative support.
• Basic understanding of billing, invoicing, payment collection and administrative procedures.
• Proficient in Microsoft Excel, Microsoft Office and other computer applications.
• Good numerical ability with strong attention to detail and accuracy.
• Able to organise documents, maintain systematic records and handle confidential information responsibly.
• Able to work independently with minimal supervision and manage multiple tasks effectively.
• Proactive, responsible, organised and committed to meeting deadlines.
• Good communication and interpersonal skills, with the ability to work collaboratively across departments.
• Willing to learn, adaptable and able to work in a fast-paced environment.