ADMIN ASSISTANT

Job Responsibilities

• Perform general task such as monitoring supplies of office’s stationaries, ensure office equipment are all well maintained.
• Monitor company’s vehicles to arrange for puspakom test, insurance and road tax renewal; and apply, monitor, review and maintain the Company’s operating licenses.
• Arrange flight and accommodation for every travels, and prepare refreshments/buffet to welcome visitors or during internal meetings.
• Liase and communicate with suppliers for quotation and delivery; prepare and monitor every document issued by suppliers.
• Monitor and ensure office facilities (forklift, air-conds, fire extinguishers etc.) and working area is always in good condition and well-maintained.
• Assign and monitor security guards to ensure workplace is always in safe condition.
• Organize and manage paperwork, filing systems, and document flow including handling data entry and maintaining databases.
• To solve every administration issues, enquiries, and request in a timely and efficient manner.
• Provide assistance to IT & Admin Executive across all aspects and will provide back up, including resolve any IT related faults quickly and efficiently.
• Other tasks as assigned by the Head of Department and Directors.

Job Requirements

• Candidate must possess at least a Diploma/Bachelor Degree in Business Administration or any related fields.
• Demonstrated minimum 1 - 2 years of experience in administration.
• Good communication skills and fluent in both written and spoken Mandarin, English and Bahasa Malaysia.
• Familiarity with office software and tools (Microsoft Word, Excel, PowerPoint, Outlook etcs.)
• Strong communication and negotiation skills.
• Able to work independently and as part of a team in a fast-paced environment.

Only shortlisted candidates will be call up for interview.