ADMIN SUPPORT

JOB DESCRIPTION
To provide general administrative and clerical support to ensure the smooth day-to-day operations of the company.
The Admin Support role will work collaboratively with HR and other departments and assist with documentation,
filing, data entry, scheduling, coordination, office administration, and other general administrative duties as
required. The role supports different departments where required while maintaining clear communication,
confidentiality, and appropriate responsibility for assigned tasks.

Key Duties and Responsibilities

1. General Administrative Support

• Provide day-to-day administrative and clerical support to the company.
• Assist with preparation of letters, documents, forms, reports, and other administrative materials.
• Perform data entry and update company records and information.
• Maintain proper filing of physical and electronic documents.
• Assist with photocopying, scanning, printing, and document distribution.
• Assist employees and departments with general administrative requests.

2. Records & Documentation

• Maintain and update administrative records and databases.
• Ensure documents and information are accurate and up to date.
• Organize and maintain electronic and physical filing systems.
• Assist with preparation and compilation of documents when required.
• Handle company and employee information responsibly and maintain confidentiality.

3. Office & Administrative Coordination

• Assist with general office administration and day-to-day office requirements.
• Monitor stationery and office supply requirements and assist with replenishment.
• Liaise with suppliers and service providers when required.
• Assist with arranging meetings, appointments, and company activities.
• Support general office organization and administrative matters.

4. HR Administrative Support

• Provide administrative support to the HR Executive on HR-related tasks as required.
• Assist with updating employee information and maintaining HR records.
• Assist with recruitment administration, including arranging interviews and maintaining candidate documentation as instructed.
• Assist with onboarding documentation and other employee-related administrative tasks.
• Assist with scheduling appointments, including medical appointments, where required.
• Handle HR-related documents and information with confidentiality and only access information required for assigned duties.
• Refer sensitive, confidential, or employee-related HR matters to the HR Executive for appropriate handling.

5. General Team Support

• Assist different departments with administrative tasks as required.
• Follow up on assigned administrative matters and outstanding documentation.
• Assist with company events, meetings, and other activities.
• Communicate promptly with the relevant person when clarification or assistance is required.
• Work collaboratively with colleagues and provide support where reasonably required.
• Perform other reasonable administrative duties as assigned by management.

JOB SPECIFICATION

• Diploma, or Bachelor's Degree in Business Administration, Management, or a related field.
• Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Office, including Word and Excel.
• Good organizational and filing skills.
• Good attention to detail and accuracy.
• Good communication and interpersonal skills.
• Able to manage routine administrative tasks and meet deadlines.
• Willing to learn and take on new responsibilities.
• Able to work independently and as part of a team.
• Able to maintain confidentiality of company and employee information.