PURCHASING & LOGISTICS ADMIN

Responsibilities: 
 

• Prepare, issue, and process Purchase Orders (PO) accurately and in a timely manner.
• Assist with daily purchasing activities and follow up on outstanding purchase orders.
• Liaise with suppliers to confirm order details, pricing, quantities, delivery schedules, and product availability.
• Monitor and follow up on shipment status and Estimated Time of Arrival (ETA).
• Coordinate with suppliers, freight forwarders, couriers, and internal departments regarding shipment and delivery arrangements.
• Check delivery status and ensure goods arrive according to the agreed schedule.
• Follow up on delayed or outstanding orders and provide updates to the relevant departments.
• Verify PO, delivery orders, invoices, and other purchasing/logistics documents for accuracy and completeness.
• Maintain proper filing and records of POs, invoices, delivery documents, shipment details, and supplier information.
• Update purchasing and shipment information in the company system or Excel.
• Assist in preparing purchasing and logistics reports when required.
• Ensure all purchasing documents are properly filed for easy retrieval and audit purposes.
• Assist the Purchasing/Procurement team with administrative and coordination tasks.
• Perform other duties and responsibilities assigned by the supervisor or management.

Requirements:
 

• Minimum 1–2 years of experience in purchasing, procurement, logistics, or administration is preferred.
• Candidates with relevant administrative experience and good organizational skills are encouraged to apply.
• Minimum SPM / Certificate / Diploma in Business Administration, Supply Chain, Logistics, Purchasing, or a related field.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Experience with PO processing, supplier follow-up, shipment tracking, and document filing will be an advantage.
• Good communication and coordination skills.
• Able to communicate effectively with suppliers, logistics providers, and internal departments.
• Detail-oriented with good accuracy in handling documents and data.
• Good time-management and organizational skills.
• Able to work independently as well as in a team.
• Able to handle multiple tasks and follow up on outstanding orders.
• Responsible, proactive, and willing to learn.