ADMIN ASSISTANT

ADMIN ASSISTANT (GRADE - NE1) - 1 post (Contract Basis) Job Description
Based at Facilities Department, Kolej Dahlia UNIMAS and assist the overall administration of Facilities Department.
Assist in facility operation, especially on hostel accommodation, rental operation of Student Pavilion, vending machine and others and perform a variety of administrative tasks and report to Facilities Manager.
Prepare monthly report such as tenant’s list, occupancy rate, inventory update and any job-related issues/activities required for management reviews.
Keep an up-to-date record of all tenants and inventory list.
Assist to process students’ hostel applications including admission, check-in/check-out, refund and other related matters. Assist in coordinating hostel allocation matters with colleagues and students.
Assist in making sure on time payment is made by all tenants and to report any late payment.
Assist with and follow up on hostel enquiries including appeals, waitlists, room changes and other related matters.
Attend to students’ inquiries, feedback, requests, issues, grievances in a proper manner.
Maintain records, inspect, and ensure an adequate inventory of all tools, materials and assets related to Facilities Department.
Support UHSB overall administration and operations regarding student matters including their well-being, health, safety and discipline.
Provide administrative support to management as and when required. Coordinate and cooperate with other relevant departments in terms of administration, maintenance, operation and any other related work.
Perform any other duties, within the general framework of the Job Description's, as may be assigned from time to time.

Job Requirement
Possess at least an SPM or equivalent.
Minimum 1-2 years of experience as an Administrative Assistant or similar role is an added advantage.
Possess own transport.
Able and willing to work long hours.
Available to be called back on duty as and when required, including rest days and public holidays.
Computer literate with proficiency in MS Office.
Able to work independently with minimum supervision and results oriented.
Strong team player with a highly motivated, committed and positive working attitude.
Good analytical, communication, and interpersonal skills.
Able to speak, read and write in Bahasa Malaysia and English.
Able to work under pressure and within tight timelines.
Candidates with knowledge of design in Canva and experience in social media will have an added advantage.