ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT
Requirements
Minimum SPM, Diploma, Bachelor’s Degree in Business Administration, Office Management, or a related field.
At least 2 years of working experience in administrative and receptionist role, preferably in construction   industry.
Proficient in preparation of tender documentation, tender submissions and the renewal of contractor licenses   and registrations (e.g. CIDB, MOF, SSM, UPK and other relevant authorities).
Familiar with e-Perolehan and other online tender portals will be an added advantage.
Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
Strong knowledge in using SQL Financial Accounting Software.
Good written and excellent verbal communication skills and telephone ethic in English and Bahasa Malaysia.
Possess own transportation with a valid driving D license.
The successful candidate will be responsible for, but not limited to the following:
Manage the reception area by welcoming visitors, answering telephone calls and handling incoming and   outgoing correspondence.
Prepare, compile, submit and maintain tender documents, ensuring all submissions are complete, accurate   and submitted within the required deadlines.
Monitor tender advertisement and maintain an up-to-date tender schedule and submission records.
Handle the renewal and maintenance of company licenses, registrations and certifications including CIDB,   MOF, SSM, UPK and other relevant authorities.
Draft, issue, record and maintain official company correspondence including letters, memos, notices and   other administrative documents.
Order and maintain office stationery, pantry supplies and other office consumables, ensuring sufficient stock   at all times.
Monitor office maintenance and coordinate with vendors, contractors and service providers to ensure office   facilities and equipment are properly maintained.
Prepare and issue Purchase Order (PO) using SQL Financial Accounting software and maintain accurate   purchasing records.
Coordinate with suppliers on quotation, deliveries and purchase-related matters,