ADMIN ASSISTANT

ADMIN ASSISTANT - Kota Samarahan, Sarawak
Job Description: 
•    Based at Facilities Department, Kolej Dahlia UNIMAS and assist the overall administration of Facilities Department.
•    Assist in facility operation, especially on hostel accommodation, rental operation of Student Pavilion, vending 
    machine and others and perform a variety of administrative tasks and report to Facilities Manager.
•    Prepare monthly report such as tenant’s list, occupancy rate, inventory update and any job-related issues/
    activities required for management reviews.
•    Keep an up-to-date record of all tenants and inventory list.
•    Assist to process students’ hostel applications including admission, check-in/check-out, refund and other related 
    matters. Assist in coordinating hostel allocation matters with colleagues and students.
•    Assist in making sure on time payment is made by all tenants and to report any late payment.
•    Assist with and follow up on hostel enquiries including appeals, waitlists, room changes and other related matters.
•    Attend to students’ inquiries, feedback, requests, issues, grievances in a proper manner.
•    Maintain records, inspect, and ensure an adequate inventory of all tools, materials and assets related to Facilities 
    Department.
•    Support UHSB overall administration and operations regarding student matters including their well-being, health, 
    safety and discipline.
•    Provide administrative support to management as and when required. Coordinate and cooperate with other 
    relevant departments in terms of administration, maintenance, operation and any other related work.
•    Perform any other duties, within the general framework of the Job Description's, as may be assigned from time to 
    time.

Job Requirements
•    Possess at least an SPM or equivalent.
•    Minimum 1-2 years of experience as an Administrative Assistant or similar role is an added advantage.
•    Possess own transport.
•    Able and willing to work long hours.
•    Available to be called back on duty as and when required, including rest days and public holidays.
•    Computer literate with proficiency in MS Office.
•    Able to work independently with minimum supervision and results oriented.
•    Strong team player with a highly motivated, committed and positive working attitude.
•    Good analytical, communication, and interpersonal skills.
•    Able to speak, read and write in Bahasa Malaysia and English.
•    Able to work under pressure and within tight timelines.
•    Candidates with knowledge of design in Canva and experience in social media will have an added advantage.