ADMINISTRATION EXECUTIVE

ADMINISTRATION EXECUTIVE - Kuching
Key Responsibilities:
Administrative Support to General Manager
Provide day-to-day administrative support to the GM, including scheduling, meeting coordination, and                correspondence.
Prepare reports, presentations, and business documents as required.
Follow up on action items and deadlines across departments.
Documentation & Coordination
Manage and maintain proper filing of purchase orders, contracts, invoices, delivery  orders, supplier and             client documentation
Ensure proper documentation flow between procurement, sales, warehouse, and finance teams.
Assist in preparing internal reports (sales, procurement, inventory summaries).
Operational Coordination
Act as a coordination point between:
Procurement team
Sales team
Warehouse/logistics team
Finance/accounts
Track order status and assist in ensuring smooth execution.
Basic Finance & Reporting Support
Assist in invoice processing, payment tracking, and document submission to finance.
Monitor and follow up on outstanding documents (e.g., signed DOs, invoices).
Support data compilation for reporting and analysis.
Office & Administrative Management
Manage office administration matters (supplies, filing systems, records).
Ensure proper record-keeping for audit and compliance purposes.
Support HR/admin tasks if required (e.g., onboarding coordination, attendance records).
Stakeholder Communication
Liaise with suppliers, clients, and internal teams on documentation and coordination matters.
Handle basic inquiries and escalate issues when necessary.

Job Requirements:
Diploma or Bachelor’s Degree in Business Administration, Management, or related field
Minimum 2–4 years of experience in administration or operations support
Experience in trading, construction, or logistics environment is an advantage