BUILDING MANAGER

**Urgent Hiring

Job Description

Key Responsibilities

• Compliance, Governance & SOP Implementation
• Ensure full compliance with the Strata (Subsidiary Title) Ordinance 2019 and Strata Management Ordinance 2019, including all related regulations.
• Prepare and submit statutory returns and required forms to the Commissioner of Buildings.
• Monitor and enforce compliance with GHCMC By-Laws by the Management Committee, subsidiary proprietors, residents, and occupants.
• Support the Management Committee in governance matters and regulatory obligations.

Administrative, Secretarial & Reporting Functions

• Prepare briefing notes, reports, and management updates for Management Committee meetings.
• Provide secretarial support, including setting up and managing physical or virtual meetings.
• Attend Management Committee and General Meetings, record and draft accurate minutes, and follow up on resolutions.
• Implement and disseminate Management Committee decisions effectively.
• Prepare notices, circulars, and communications to residents and stakeholders.
• Handle interactions with subsidiary proprietors and residents, including responding to enquiries, requests, and issues professionally.
• Maintain the Green Heights Corporation Management Plan.
• Manage applications, approvals, checklists, and official documentation.

Operations, Facilities & Asset Management

• Oversee day-to-day operations of the condominium and all common facilities.
• Plan, monitor, and execute maintenance schedules, repairs, and asset upkeep.
• Identify operational risks and recommend preventive or corrective measures.
• Propose facility upgrades or improvements to maximise asset value and return on investment.
• Attend to on-site operational issues as the Management Committee’s representative and report accordingly.

Financial & Budget Management

• Prepare annual budgets, income and expenditure reports for approval at General Meetings.
• Manage collection of maintenance charges and sinking fund contributions.
• Implement and monitor debt collection processes where necessary.
• Operate and maintain the electronic accounting and financial management system.
• Perform data entry, invoice verification, payment processing, and online banking.
• Liaise with external auditors, legal advisors, and relevant professionals.

Human Resource & Staff Management

• Manage and supervise all GHCMC-employed staff.
• Prepare duty rosters, shift schedules, and manage overtime.
• Conduct staff performance reviews and identify training needs.
• Advise the Management Committee on staffing matters, salaries, bonuses, and labour-related issues.

General Administration

• Maintain daily operational journals and records.
• Handle general office administration, including correspondence, mail distribution, emails, and electronic communications.
• Perform any other duties necessary for the effective management of Green Heights Condominiums.

Job Requirements
Qualifications

• Diploma or Degree in Property Management, Facilities Management, Business Administration, or a related field.

Experience

• Minimum 5 years’ relevant experience in property, facilities, condominium, or building management.

Skills & Competencies

• Strong communication and interpersonal skills.
• Proficient in English; ability to speak Bahasa Melayu is required, with local Chinese language skills an advantage.
• Proficient in Microsoft Word, Excel, PowerPoint, and basic accounting software.
• Familiar with online systems, electronic communications, QR systems, and virtual meeting platforms.
• Strong organisational skills with attention to detail and follow-through.
• Ability to work independently with minimal supervision.
• Experience in report writing, minute-taking, and secretarial practices.
• Solid understanding of financial management, budgeting, payroll, and record-keeping.
• Proven experience managing staff, contractors, and service providers.
• Strong problem-solving skills with a forward-planning and risk-management mindset.