ADMIN ASSISTANT (GRADE NE1)

Job Description
 

• Perform project registration, maintain and update project filing systems (physical and digital).
• Identify quotation/tender opportunities and assist in marketing and promotion activities related to UHSB Core Business.
• Prepare letters, memos, reports, project documentation and ensure all documents follow UNIMAS Holdings’ documentation standards and internal SOP.
• Assist in preparing and verifying tender documents, quotations, meeting minutes, invoices, delivery orders, and claims.
• Track project correspondences with consultants, contractors, vendors, internal units and all relevant stakeholders.
• Compile and update project status, progress and related information from consultants, contractors, clients and other relevant parties under the project department purview.
• Review and maintain financial documentation for each project and ensure confidentiality and data integrity for all project-related information.
• Handle incoming communications, schedule project meetings and related preparation.
• Communicate reminders, updates, and notices as instructed by the Senior Project Manager and Business Development Manager.
• Undertake any ad-hoc tasks assigned by the Head of Department or Management.

Job Requirements
 

• Possess at least an SPM or equivalent.
• Minimum 1-2 years of experience as an Administrative Assistant or similar role is an added advantage.
• Possess own transport.
• Able and willing to work long hours.
• Available to be called back on duty as and when required, including rest days and public holidays.
• Computer literate with proficiency in MS Office.
• Able to work independently with minimum supervision and results oriented.
• Strong team player with a highly motivated, committed, and positive working attitude.
• Good analytical, communication and interpersonal skills.
• Able to speak, read and write in Bahasa Malaysia and English.
• Able to work under pressure and within tight timelines.
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